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CNYRTA/Centro Announcement of Vacant Position Oneida Office Supervisor (Utica)

DEPARTMENT:  Administration, Centro of Oneida

SALARY RANGE:  Grade 4 – 44,653 to 49,910

Note:  Starting salary is determined by evaluation of experience and qualifications for the position.

JOB SUMMARY:  This position is responsible for providing administrative support to the departments: Human Resource, Maintenance, Operations, and the Centro Oneida Hub. This position is non-exempt.

MAJOR DUTIES:

  1. Performs administrative duties for the Maintenance and Operations department along with the functions of Human Resources in Oneida.
  2. Supervises and evaluates subordinate personnel.
  3. Acts as a backup to the Office Clerk at the Hub.
  4. Oversees the money room and reconciles petty cash reports.
  5. Acts as the liaison between Centro of Oneida and HR for employee benefits including active and retirees: medical/dental insurance, vision benefit, pension, and life insurance.
  6. Oversees the creation of personnel files and sends to HR where they will be maintained.
  7. Facilitates workers compensation and NYS disability paperwork and submits to Syracuse HR. Directs updated medical records, and notes to HR. Manages the return to work process for all Oneida employees.
  8. Facilitates the Family Medical Leave Act (FMLA) paperwork to Syracuse HR. Provides employees with applications, tracks (FMLA) time used and available in the payroll system.
  9. Responsible for scheduling quarterly random drug testing, post-accident testing, return to work testing, and reasonable suspicion testing under FTA regulations and Company Policy.
  10. Maintains and updates the employees who have access to Central Security cards to open/close the building.
  11. Oversees the hours worked for the Security Guard at the Oneida Hub, approves monthly invoices, and then submits to Accounting for payment.
  12. Reconciles Global gas receipts for the monthly billing and then submits to Accounting for payment.
  13. Reconciles the monthly Corporate bills for Oneida and submits to the Senior Director of Operations for authorization.
  14. Receives and secures employee notices of harassment and forwards to HR for investigation.
  15. Verifies the employee weekly payroll for Oneida.
  16. Maintains weekly absentee reports, including employees on vacation, sick leave, floating holidays, personal days, disability, workers compensation and Family medical leave for all represented employees.
  17. Assist in the investigation of customer complaints for the Operations department.
  18. Creates, updates, and maintains all procedure manuals for the Oneida office.
  19. Assists with the Internal Control process for Oneida.
  20. Oversees the Vesid and College pass programs.
  21. Perform other related duties as assigned. 

KNOWLEDGE REQUIRED BY THE POSITION:                               

Education:  High School Diploma or GED Equivalent required; Associates Degree preferred or equivalent combination of education and applicable experience.

  1. Knowledge of contemporary office practices and procedures.
  2. Knowledge of Authority policies and procedures.
  3. Skill in maintaining reports and files.
  4. Skill in operating a computer, calculator, copier, facsimile machine, and other office equipment.
  5. Skill in interpersonal relations.
  6. Skill in oral and written communication.
  7. Ability to speak clearly and communicate politely and professionally with the public in person and over the phone.

Current employees, please complete an In-House Transfer Request Form that are available from the Human Resource office. These forms are also located on PDS, in the mailroom and with the receptionists.  A current resume must also be included with the form.  Applications and Transfer requests must be submitted to Amanda Wilson or go onto our website at www.centro.org and apply!  All qualified applicants are encouraged to apply. CNYTRA reserves the right to select a candidate from within or outside the Company.

CNYRTA is an equal opportunity employer and drug free workplace.

 

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Join Classical Dance Trailblazer, Charles Haislah, The Creative Arts Academy, and CFAC-DanceLab for an evening of captivating performances and dance history. This event is free and open to the community!

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